Division Administrative Assistant – 711th Human Performance Wing, Wright-Patterson Air Force Base, OH

Specific tasks include:

  • Receive telephone calls, greet visitors, and ascertain the nature of the calls or visits and direct the caller or visitor to the appropriate staff member or office. The contractor shall send and receive faxes. The contractor shall maintain the ability to answer nontechnical requests for information such as status of reports, suspense dates for matters requiring compliance, and have similar information readily available from files or from knowledge of organization.
  • Review and process incoming and outgoing correspondence, reports, materials, publications, regulations, and directives and maintain FEE’s Electronic File Plans in accordance with policies and directives.
  • Proofread/edit correspondences and documents for correct grammar, spelling, capitalization, punctuation, and format. The contractor shall return incorrect material prepared by others with revisions marked.
  • Prepare a wide variety of recurring and some nonrecurring correspondences, reports, and other documents; as well as review and finalize correspondences/documents prepared by others in handwritten or electronic drafts. The contractor shall ensure all required documents are attached to all official reporting documents for appropriate routing and signatures. This includes preparing and tracking weekly and monthly reports for inclusion in USAFSAM and HHQ meetings and reports.
  • Administratively track, monitor, review and edit official reporting documents such as military and civilian appraisal reports, promotion board packages, award packages, and decorations. The contractor shall maintain current knowledge of personnel’s raters and suspense dates of the official reporting documents. The contractor shall monitor suspense dates and bring to the supervisor’s attention those that cannot be met by requested date or when there is a conflict. The contractor shall ensure coordination procedures are followed.
  • Maintain current knowledge of the division’s personnel, their positions, locations and contact information. The contractor shall also maintain knowledge of USAFSAM leadership and organization flow for routing purposes. The contractor shall disseminate current information to all division personnel on a monthly basis and/or as information changes.
  • Work with internal computer programs such as Education Training Management System (ETMS), Travel Request System (TRS), Defense Travel System (DTS), Management Internal Control Toolset (MICT), Virtual Personnel Center (vPC), Sharepoint, and LiveLink.
  • Prepare, coordinate, and submit travel requests through various electronic systems such as Education Training Management System (ETMS) and Travel Request System (TRS). This will include arranging transportation and lodging, assist in the preparation of travel orders, and submit travel vouchers for personnel utilizing the Defense Travel System (DTS).
  • Assure confidentiality of documents, communications, and data related to the duties above.
  • Monitor office supplies. The contractor shall request replenishment of office supplies in a timely manner to ensure all items are readily available to accomplish all aspects of their administrative duties in order to prevent delays.
  • Provide administrative and technical support to the USAFSAM/FEE Course and Program Directors and Instructors with day-to-day operations, management of professional courses and workshops. The contractor shall assist staff in organization and transmittal of day-to-day data and information.
  • Assist in maintaining the Continuing Medicine Education CME database for students attending USAFSAM/FEE courses.
  • Obtain a government driving license to operate government vehicles to include a 15-passenger van.

Qualifications:

  • Contractor will have at least 3 years of experience as an administrative assistant.
  • Must have a working knowledge of Microsoft Office programs such as Access, Excel, Word, PowerPoint, and Visio in addition to Adobe Acrobat 10 X.
  • Demonstrate advanced typing skills, possess extensive organizational skills and the ability to work independently.
  • Must have proficiency in the use of Microsoft Office software to include advanced Excel functions, PowerPoint, Adobe, and Advanced document management tools. The contractor shall be willing to learn and manage training platforms/programs adopted by USAFSAM in efforts to maximize education delivery for courses they help to support.
  • Must possess extensive organizational skills and the ability to work independently. The contractor shall demonstrate advanced typing skills.
  • Must be able to read and speak fluent English
  • Must be able to pass a Federal background check
  • Covid-19 vaccinated or religious or medical accommodation

Highly Desired Qualifications:

  • Contractor is preferred to have an Associate’s degree.
  • Administrative assistant experience in a military setting is highly desired.

Leading Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, or national origin, military or veteran status, and any other basis protected by applicable law.

Leading Solutions is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Woman-Owned Small Business (WOSB) headquartered in Kissimmee, Florida. The Company provides professional, technical, administrative, and healthcare services to Government and commercial clients. Leading Solutions customer- centric foundation ensures that our leadership and employees meet customer challenges and build trusting partnerships that lay the groundwork for success.

Attach a resume file. Accepted file types are DOC, DOCX, PDF, HTML, and TXT.

We are uploading your application. It may take a few moments to read your resume. Please wait!