Program Assistant (Arctic Activities) – National Oceanic and Atmospheric Administration, Juneau, AK
Provide support to the Alaska Fisheries Science Center (AFSC) Director in coordinating AFSC’s top priorities for Arctic research.
Specific tasks include:
- Assist in the coordination with multiple Arctic-related organizations to prepare an Arctic strategy for research and representation for NOAA Fisheries:
- Gather information, in collaboration with AFSC leadership, from state, federal, and international organizations to compile research goals and objectives in the Arctic.
- Produce a draft strategic plan for regional and national review and organize meetings, as required, with AFSC leadership to discuss the draft strategic plan.
- Develop and report milestones for engagement with external organizations and internal AFSC Arctic experts.
- Document input from internal (AFSC leadership) and state, federal, and international organizations on Arctic strategic priorities.
- Complete the initial draft of the AFSC strategic plan for Arctic research and present it to AFSC leadership.
- Help coordinate, facilitate, and support AFSC marine science engagement activities in the Arctic. Tasks include the following:
- Coordinate, organize, and facilitate regular meetings and sharing of information with academic, agency, and community representatives on the Central Arctic Ocean Fisheries Agreement.
- Coordinate, organize, and facilitate AFSC engagement with academic, agency, and community representatives on Arctic issues as needed.
- Coordinate the preparation of Arctic-related presentations and other materials as required.
- Develop meeting minutes, presentations, briefing memos, and/or other materials as required.
- Update the NOAA Virtual Lab Central Arctic Ocean website with data uploads and reports monthly.
- Provide talking points and status updates to support AFSC participation in the Interagency Arctic Research Policy Committee and the NOAA Arctic Executive Committee monthly.
- Create monthly reports for the AFSC Directorate on Arctic activities related to data collection on partnerships of opportunity.
- Finalize Arctic-related meeting logistics.
- Finalize meeting minutes.
- Finalize slides for presentations.
Qualifications:
- Must possess a Master’s in environmental policy, science, or related field.
- Experience providing program planning and management in a team environment, marine research environment– office work only, no field work.
- Ability to develop performance metrics and milestones.
- Experience with meeting planning and facilitation skills.
- Experience working with diverse interagency teams.
- Excellent organizational skills and attention to detail.
- Must possess exceptional skills in written and oral communication.
- Must be able to travel in the performance of the position.
- Must be able to read, write and speak fluent English.
- Must be able to pass a Federal background check.
Preferred Qualifications:
- At least 5 years working with marine fisheries information programs or other science-based programs.
- Experience working with Alaska Native communities and Alaska underserved communities.
- Interdisciplinary expertise in program and project management, business processes, best practices and procedures, database management, and meeting facilitation.
- Knowledge and expertise of NOAA Fisheries policies and programs and experience with planning, Federal financial management, and operations.
Other Qualifications:
- Regularly required to use written and oral communication skills; read and interpret data, information, and documents.
- Frequent interactions face-to-face, phone and virtually with NOAA staff, other agencies/organizations, and the public.
- To perform this job successfully, an individual must be proficient in experience using Microsoft Office Suite including MS Word, Excel, Outlook, PowerPoint and Adobe PDF.
- Ability to collect data, define problems, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions dealing with several abstract and concrete variables.
- Work is performed in a fast-paced office environment. The noise level in the work environment.
- Must comply with company policies and follow established safety rules, maintain a neat and clean work area, and operate all office equipment in a safe manner, and report any unsafe acts or conditions to the immediate supervisor or management official.
- Daily use of computer, requiring use of hands, finger, and visual abilities.
- Must be able to walk up and down stairs from time to time.
- The work is primarily sedentary. The employee will have constant visual contact with a computer monitor. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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