Administrative Support Specialist – Fisheries Resources Division (FRD)
NOAA Fisheries, Southwest Fisheries Science Center (La Jolla, CA)
Leading Solutions, LLC is seeking a dependable and detail-oriented Administrative Support Specialist to provide comprehensive administrative and operational support to the Fisheries Resources Division (FRD) at NOAA Fisheries’ Southwest Fisheries Science Center. This full-time, on-site position supports mission execution through scheduling, correspondence, records management, travel coordination, and task tracking within a federal environment.
The Administrative Support Specialist will work closely with leadership, scientists, and administrative staff to ensure efficient day-to-day operations. The successful candidate will demonstrate strong organizational skills, professionalism, and the ability to manage multiple administrative priorities while supporting federal program objectives.
Specific tasks include:
- Provide administrative support to FRD leadership, scientists, and staff
- Coordinate calendars, meetings, briefings, and conference logistics
- Prepare, edit, route, and track correspondence, memoranda, and reports
- Track action items, taskers, and deadlines to support mission execution
- Coordinate domestic travel and process travel documentation and reimbursements
- Maintain electronic and physical records in accordance with federal records management practices
- Support onboarding and offboarding administrative activities
- Interface professionally with internal stakeholders and external partners
Required Qualifications:
- High school diploma or equivalent
- Minimum two (2) years of administrative support experience
- Proficiency with Microsoft Office applications
- Strong organizational, written and verbal communication, and time-management skills
- Ability to manage multiple priorities in a fast-paced environment
- An associate degree, military administrative experience, or additional relevant administrative experience may be substituted for formal education requirements on a year-for-year basis
Paid Time Off, Sick Leave, and Holidays:
- Ten (10) days (80 hours) of accrued paid time off per year
- Fifty-six (56) hours of paid sick leave per year
- Eleven (11) paid federal holidays annually
California Job Posting Notice:
- Hourly pay range of $21.00 to $26.00 per hour is provided in compliance with California law. Employment is at-will. Reasonable accommodations are available upon request.
Leading Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, national origin, military or veteran status, or any other basis protected by applicable law.
Leading Solutions is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Woman-Owned Small Business (WOSB) headquartered in Kissimmee, Florida. The Company provides professional, technical, administrative, and healthcare services to Government and commercial clients. Our customer-centric foundation ensures that our leadership and employees meet customer challenges and build trusting partnerships that lay the groundwork for success.