Administrative Support Specialist – OMID
NOAA Fisheries, Southwest Fisheries Science Center (La Jolla, CA)
Position Overview:
Leading Solutions, LLC is seeking a detail-oriented Administrative Support Specialist to provide executive-level administrative and operational support to leadership within the Office of Management and Institutional Development (OMID) at NOAA Fisheries’ Southwest Fisheries Science Center. This full-time, on-site position serves as a critical support role for senior leadership, ensuring efficient coordination of schedules, travel, documentation, and task tracking in a fast-paced federal environment.
The Administrative Support Specialist will work closely with OMID leadership to manage daily administrative operations, maintain confidential records, and support leadership priorities. The successful candidate will demonstrate strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities while supporting executive-level staff.
Key Responsibilities:
- Provide direct administrative support to leadership
- Manage calendars, meetings, and briefings
- Coordinate domestic travel and reimbursements
- Prepare correspondence, reports, and briefing materials
- Track leadership taskers and action items
- Maintain confidential administrative records
Required Qualifications:
- High school diploma or equivalent
- Minimum three (3) years of senior administrative or executive-level support experience
- Strong organizational, communication, and discretion skills
- Additional senior administrative, executive support, military staff, or office management experience may be substituted for formal education requirements on a year-for-year basis
Paid Time Off, Sick Leave, and Holidays:
- Ten (10) days (80 hours) of accrued paid time off per year
- Fifty-six (56) hours of paid sick leave per year
- Eleven (11) paid federal holidays annually
California Job Posting Notice:
Hourly pay range is provided in compliance with California law. Employment is at-will. Reasonable accommodations are available upon request.
Pay Rate: $28.50
Leading Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, or national origin, military or veteran status, and any other basis protected by applicable law.
Leading Solutions is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Woman-Owned Small Business (WOSB) headquartered in Kissimmee, Florida.? The Company provides professional, technical, administrative, and healthcare services to Government and commercial clients. Leading Solutions customer- centric foundation ensures that our leadership and employees meet customer challenges and build trusting partnerships that lay the groundwork for success.