Job Description

Position Title: Executive Administrative Assistant (Intermediate) – TEAMS MDA
Location: Huntsville, AL (Redstone Arsenal)
Clearance Required: Active Secret Clearance (TS/SCI may be required for certain roles)
Job Type: Full-Time, Exempt
Compensation: $80,000

Summary

The Executive Administrative Assistant (Intermediate) will provide high-level executive support to senior leadership within the Missile Defense Agency (MDA). This role requires prior experience supporting members of the Senior Executive Service (SES), Flag Officers, or equivalent senior DoD executives. The selected candidate will demonstrate initiative, professionalism, and discretion while managing a wide range of administrative and executive support functions.

This position is performed on-site at Redstone Arsenal in accordance with DoD/MDA policies, directives, and processes.

Responsibilities

Key duties include, but are not limited to:

• Provide comprehensive executive administrative support to senior DoD leadership.
• Manage access control for the executive suite.
• Coordinate and arrange executive-level travel, including authorizations, vouchers, and itineraries.
• Prepare, edit, and manage executive-level correspondence and staff actions.
• Track, organize, and manage executive correspondence packages to ensure timely review and response.
• Provide meeting support, including scheduling, logistics, agenda preparation, and note-taking.
• Attend meetings to provide administrative support and capture key action items.
• Assist in communicating policy and guidance on behalf of senior leadership.
• Monitor and track training and education requirements for executives and staff.
• Perform duties as the Command Suite Receptionist, ensuring a professional and secure office environment.

Required Qualifications

Education & Experience (one of the following):

• Doctorate + 1 year of relevant experience
• Master’s degree + 1 year of experience
• Bachelor’s degree + 3 years of experience
• Associate degree + 5 years of experience
• High School Diploma + 7 years of experience

Skills & Requirements:

• Proven experience supporting mid- to senior-level executives (SES/Flag Officer/Colonel/O-6/GS-15 equivalent).
• Ability to independently lead administrative tasks and solve problems with minimal oversight.
• Experience providing administrative support in DoD or federal government settings.
• Excellent written and verbal communication skills, with the ability to draft materials and briefings for senior DoD and non-DoD officials.
• Capable of providing daily supervision and guidance to support staff teams.
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Ability to adhere to government and corporate policies and procedures.

Physical Requirements

• Ability to lift up to 25 pounds.
• Visual acuity to operate a computer, monitor, and keyboard.

Working Conditions

• Work performed indoors, on-site at Redstone Arsenal.
• May involve exposure to minor safety and health hazards associated with electronics.
• Some travel may be required.

Additional Details

• Category: Administration
• Exemption Type: Exempt
• Location: Huntsville, AL – Redstone Arsenal
• Clearance: Active Secret Clearance required (TS/SCI may be required)
• Travel: Occasional