Administrative Assistant III – NOAA Sustainable Fisheries Division Sacramento Office, Sacramento, CA
Provide executive level administrative support to the Sustainable Fisheries Division (SFD) Assistant Regional Administrator (ARA) and to assist the SFD. Duties of a moderate to highly skilled nature, including finalization of reports and correspondence; maintenance of computer and paper files; management of travel authorizations, vouchers, and budget monitoring; and responding to office inquiries with regard to scheduling meetings, travel, and coordinating official correspondence.
Specific tasks include:
- Provide executive level administrative support.
- Finalize a variety of technical documents, including proper formats, style, spelling, punctuation, and 508 Compliance.
- Coordinate final correspondence together with supporting documentation (folders) for clearance and signature.
- Manage correspondence and records using the common word processing, spreadsheet, and database software including Microsoft Office and Google Suite.
- Foreign and domestic travel coordination, including preparation of travel authorizations, vouchers, and budget tracking.
- Coordinate events, meetings, and calendars for the ARA.
- Act as a liaison between various offices and organizations.
- Complete daily projects as assigned.
- Finalize a variety of technical documents, including proper formats, style, spelling, punctuation, and 508 Compliance.
- Foreign and domestic travel coordination, including preparation of travel authorizations, vouchers, and budget tracking for full time employees and invitational travelers.
- Collating and distributing information as required by the NMFS Project Officer.
- Provide administrative support, including note-taking and facilitation for Administrative Assistant and All Hands meetings.
- Provide backup for WCR administrative personnel.
Qualifications:
- Must have a minimum education/experience of an Associate’s degree or a minimum of 4 years of administrative/clerical experience, preferably in the field of records or information management.
- Attention to detail, a good command of written English, and the ability to compile large documents.
- The ability to handle a large number of different projects at any given time.
- Knowledge and experience of records management and information practices and procedures of a records management system.
- Knowledge of relevant computer applications (in general: document management, relational databases, and spreadsheet applications. Proficient with Microsoft Excel, Microsoft Word, Google Calendar, Gmail, Google Docs, and Adobe Acrobat).
- Working knowledge of E2 Travel Systems or similar travel platforms.
- Accuracy and attention to detail in the review, classification, and distribution of documents.
- Ability to use a variety of automated systems to perform administrative tasks related to record keeping.
- Must be able to pass a Federal background check
Leading Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, or national origin, military or veteran status, and any other basis protected by applicable law.
Leading Solutions is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Woman-Owned Small Business (WOSB) headquartered in Kissimmee, Florida. The Company provides professional, technical, administrative, and healthcare services to Government and commercial clients. Leading Solutions customer- centric foundation ensures that our leadership and employees meet customer challenges and build trusting partnerships that lay the groundwork for success.