Administrative Assistant III – NOAA Fisheries, Office of Science and Technology (Silver Spring, MD)
Leading Solutions, LLC is seeking an Administrative Assistant III to provide comprehensive administrative and operational support to the Office of Science and Technology and the Office of International Affairs, Trade and Commerce within NOAA Fisheries. The position supports daily office operations, travel coordination, correspondence tracking, records management, and internal administrative processes to ensure efficient mission execution. The role serves as a key liaison across staff, leadership, and external partners while maintaining accurate documentation, supporting compliance requirements, and facilitating effective office coordination.
Specific tasks include:
- Maintain daily administrative operations, including office coordination, filing systems, and supply inventory management.
- Provide front office reception support, including answering phones and routing inquiries to appropriate staff.
- Assist with process improvements and development of tools to streamline administrative workflows.
- Coordinate and manage federal employee travel using the E2 Travel system, including authorizations, vouchers, and travel documentation.
- Serve as liaison for travel-related inquiries between staff, Financial Management Centers, and NOAA Finance.
- Support invitational and group travel coordination with internal and external partners.
- Assist travelers with federal passport application processes.
- Coordinate meeting and workshop logistics, including scheduling rooms and arranging audio/visual support.
- Manage and maintain leadership calendars.
- Provide data entry support and maintain accurate administrative records.
- Track, format, and coordinate all incoming and outgoing correspondence, ensuring required approvals are obtained.
- Support GovTA processes to ensure accurate accounting string assignments and corrections.
- Provide administrative support for Policy Directives coordination, including customer support and clearance tracking.
- Maintain records in accordance with federal records management requirements.
Required Qualifications:
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- Minimum of 5 years of administrative experience supporting complex office environments (federal experience preferred).
- Experience coordinating travel and managing calendars for multiple stakeholders.
- Strong organizational skills with high attention to detail and accuracy.
- Experience managing correspondence tracking and records management systems.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Leading Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, national origin, military or veteran status, or any other basis protected by applicable law.
Leading Solutions is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Woman-Owned Small Business (WOSB) headquartered in Kissimmee, Florida. The Company provides professional, technical, administrative, and healthcare services to Government and commercial clients. Our customer-centric foundation ensures that our leadership and employees meet customer challenges and build trusting partnerships that lay the groundwork for success.