Secretary III – Naval Surface Warfare Center Dahlgren Division (NSWCDD), Dahlgren, VA
Perform general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures.
Specific tasks include:
- Answer and screen incoming telephone calls in a professional manner. Determine the nature of calls and refer the caller to the appropriate personnel or office.
- Receive, greet, and screen visitors. Determine the nature of the visit and direct the visitor(s) to the appropriate person.
- Provide staff and customers with accurate and complete information on administrative support processes, procedures, and documentation requirements.
- Maintain a point of contact list to include employee muster list. Assist in mustering personnel in response to emergency drills.
- Using Government systems, process requisitions, training requests, telephone work requests (TWS), One Stop, visitor clearances, visit requests, overtime and compensatory time requests, Government vehicle requests, building access requests, building work requests, and property passes. Currently, these systems consist of Integrated Budget Planning & Execution System (IBPES), DISS, Navy ERP, SCOPE, and the applications listed on the NSWCDD Homepage.
- Coordinate travel arrangements for personnel to include assisting with travel orders by utilizing the Defense Travel System (DTS) to book travel, enter orders, and forward to Government official for approval, prepare travel order amendments, research Per Diems, airfare, parking options, retrieve orders, and collection of receipts to enter travel claims.
- Monitor workflow to and from the Branch/Division/Department/Program Offices.
- Other duties as assigned.
Qualifications:
- Four (4) years of experience creating and maintaining documentation and data management systems, two years of which involved Federal Government programs.
- Experience providing mid-executive level (such as O-6 military, GS-15 civilian or below), and general administrative support in all facets of administration.
- Proficient in Microsoft Windows, Microsoft Office (Word, Excel, PowerPoint, Outlook and Access), and Adobe.
- Able to type 60 words per minute.
- Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
- Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
- Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing multiple calendars, and scheduling appointments.
- Experience taking notes and converting into formal meeting minutes. Experience editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government formats.
- Experience with receiving and greeting visitors professionally.
- Experience in the handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.
- Experience providing oversight and direction to support teams.
- Experience training/mentoring subordinate personnel on policies and other duties.
- Experience in team building and conflict resolution.
- Excellent organizational skills, attention to detail, and sound skills in written and oral communication is a must.
- Must be able to read, write and speak fluent English
Leading Solutions is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, or national origin, military or veteran status, and any other basis protected by applicable law.
Leading Solutions is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Woman-Owned Small Business (WOSB) headquartered in Kissimmee, Florida. The Company provides professional, technical, administrative, and healthcare services to Government and commercial clients. Leading Solutions customer- centric foundation ensures that our leadership and employees meet customer challenges and build trusting partnerships that lay the groundwork for success.